The Niger Delta Development Commission, NDDC is poised to
meet up with the forensic audit ordered
by President Muhammadu Buhari.
Director, Information Technology and Management Information System, Mr. Kine
Osain who gave the hint after reviewing
the on-going capturing and archiving at the NDDC headquarters in Port Harcourt
recently, said that the digitisation of legacy documents was necessary to ensure
their safety and continuity. He added that it would also give the necessary
integrity to official documents and make them readily acceptable in
courts.
He stressed that “the beauty of going paperless is that it makes for a smart
organization’’.
“The world is moving towards a paperless society and NDDC will not be left
behind. We should, in fact, be among those blazing the trail in digitisation.
This will guard against unexpected mishaps that can occur to compromise the
commission’s documents. With digitisation, we will have soft copies that will
provide adequate backup’’, he pointed out.
Osain remarked that apart from the envisaged benefits of digitisation, all the Directorates
and Departments in NDDC would ultimately key into it for the overall interest
of the people of the Niger Delta region.
“We have started with a pilot scheme
that has fully captured the legal directorate. Eventually, all directorates and
departments will be covered and our consultants, Xerox, will in addition to
setting up the system, provide hands-on training for staff. When we are done,
the various directorates and departments will own their documents,” Osain added.
Throwing more light on the digitisation project, the system analyst for Xerox,
Mr. Kinsley Maduako, affirmed that it would ensure the security of documents in
the event of fire outbreak, unforeseen hazards or natural disaster.
“It will guarantee the safety of documents and the project will run on
Docushare software which will protect the documents from invasion by malwares,
viruses and intruders or hackers’’, he added. .
Maduako listed the benefits of the
project, which he said included less IT dependence because files would be
uploaded directly to the server from the user departments; less paper use,
which will reduce operational costs and improved productivity in terms of
automated work flow process.
Segun Fatuase
seguntuase@gmail.com
08023092925